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Bylaws of

Friends of the Albany Library

(updated with amendments thru Oct 2011)

A California Nonprofit public benefit corporation

Article I - NAME

The name of this organization shall be Friends of the Albany Library.

Article II - STATEMENT OF PURPOSE

Section 1. Friends of the Albany Library will act as a liason between the community and the library; will help to extend and improve local library services; and will stimulate public support of the Library and other charitable organizations in the community.

Section 2. In the event of dissolution of the organization, all assets will be turned over to the Albany Library Trust Fund at time of dissolution.

Article III - MEMBERSHIP

Section 1. Membership in this organization shall be open to all interested individuals in sympathy with its purposes.

Section 2. The membership year will commence on October 1, and end on September 30, of each year.

Section 3. Each member in good standing must pay, within the time and on the conditions set by the Board of Directors, annual dues in amounts to be fixed from time to time by the Board of Directors.

Section 4. A member may terminate his membership by submitting a letter of resignation to the President or Secretary. A member whose dues have become delinquent may be reinstated at any time by paying the current year’s dues in full. The Board of Directors shall designate the categories of membership and dues.

ARTICLE IV - OFFICERS

Section 1. The officers of this organization shall be President, Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer.

Section 2. Officers shall be nominated by a committee appointed by the President. The nominations shall be submitted to the membership at the annual meeting. Additional nominations may be made from the floor.

Section 3. Officers shall be elected by majority vote of those members present at the annual meeting. The term of office shall be for two years and shall begin on November 1st. Ann officer may serve in the same capacity for no more than two consecutive 2-year terms unless there are no other nominated qualified candidates.

Section 4. Vacancies shall be filled by appointment by the President until the next regular election.

Article V - DUTIES OF OFFICERS Section 1. The officers shall have the usual duties and authority exercised by officers of a non-profit organization.

Section 2. The President shall be an ex-officio member of all committees, with the exception of the nominating committee. The Vice-President shall serve as President in the absence of the President.

Article VI – BOARD OF DIRECTORS

Section 1. The Board of Directors shall consist of the 1) immediate past-President; 2) elected officers; 3) six other Directors to be appointed by the officers. The Branch Manager shall attend Board meetings in an advisory capacity.

Section 2. The Board shall hold regular meetings, open to active membership. A quorum for voting purposes shall consist of six directors.

Section 3. Special meetings of the Board of Directors may be called by the President, the Vice-President, the Secretary, or by any two Directors, and such meetings shall be held at the place, within or without the State of California, designated by the person or persons calling the meeting.

Section 4. An emergency vote may be made by the President notifying the Board of Directors and obtaining a majority vote.

Section 5. Any Director having three consecutive unexcused absences may be removed from the Board.
Article VII – MEETINGS

Section 1. This organization shall hold at least one meeting a year.

Section 2. The Annual Meeting shall be held in October. Members shall be notified at least two weeks prior to the date of the meeting.

Section 3. The annual meeting shall consist of the election of officers, a report of finances, and such other business as necessary. The fiscal year shall be from October 1 to September 30.

Section 4. A meeting of this organization may be called at any time by the Board of Directors or by five members.

Article VIII – AMENDMENTS

Amendments to this constitution sand By-laws may be made by a two-thirds vote of the membership present at a meeting and only after 15 days advance posted notice of such proposed amendments is provided to the general membership.

Article IX – PARLIMENTARY PROCEDURE

Robert’s Rules of Order, Revised, when not in conflict with this Constitution and By-laws, shall govern the proceedings of this organization.

Article X

(signatures of initial directors in the articles of incorporation who adopted the original bylaws June 17, 1987)

 

 

Minutes of FAL Board of Directors Meeting Jan 27, 2016

Approved FAL Board meeting Feb 10, 2016

Present: Marsha Skinner, Ann Jennings, Jeanne Perkins, Andrea Bandhuhn,  Beth Pun, Hank Olson, Betty Schinnerer, Caryl O'Keefe, Joan Larson, Brian Edwards

No agenda provided, bolded items identify subjects discussed.  Nov minutes were emailed to Board in November but no copies were printed for this meeting, so not discussed.

Financial reports printed for each of last three months, Oct - Dec 31, 2015, Treasurer Yancy not present, no questions at this point for her.

Branch Manager Brian Edwards report - collection shifting to make space for biographies, added total 49 shelves space and got positive feedback from public.

Getting scanning station, replacing copy station, patrons will be able to scan (from usb and email), fax, and print unlike now.   Awaiting furniture to hold system.

From Young bequest, 12 laptops coming in for patron checkout for 2 hours before payment kicks in.  Laptop connections will be faster since they do not have to travel via Fremont, just within Albany.  Got extended service contracts on laptops in anticipation of mistakes. 

Resume and job training workshops planned for public.  Photography session planned to help candidates with photos for LinkedIn accounts.

Soon available: local HS and Middle School Yearbooks digitized by Oklahoma Correctional Institute, on CD and usb.  Marsha and Joan discussed additional yearbooks in basement, and Joan's connection with Historical Society and their complementary collection of images; Joan and Brian are communicating separately about this

Eve's online Report - Marsha notes new site "AlbanyVillage"  that is for FAL items only

Next Board meeting date - regular Feb 10 date, Marsha proposes no March meeting because there is a March sale.  General agreement to these.

Ann solicitation of library display case content - sent email thru FAL to Friends of Fountain Walk to suggest they do a display case in library and that will be in Sept.  (FAL is signed up for Oct)

Sale preparations - Joan mentions she and Ronnie worked on alphabetizing sale signs with legend and color coding.  Joan suggests sending Ronnie a thank you note.  Betty will send thank you.  Marsha noted that volunteers tried to do this and mixed rooms' signage which needed to be redone.  Joan also did legends for downstairs rooms and suggested those who work downstairs will meet after March sale to finalize those legends. 

San Lorenzo library trip - Beth tells us about trip to San Lorenzo library and their sale for members only on a Friday night just before a Saturday sale.  Joan notes that when FAL did this years ago, 2 patrons showed up.  Marsha says she will send Board notes about what others are doing to see if Board is interested; when considered previously a Board subcommittee said no due to being tired from sale setup.  Those interested in working on this - are Andrea and Beth.  Ann notes that SF Friends mails all members notice of presale - but they are bigger.  Caryl suggests Beth and Ann prepare written advance proposal including objectives.  Marsha says she will send info on what other FAL groups do.   Also that other groups let members in early on sale day.

For next Board meeting - Caryl noted that in Nov Board wanted changes to budget proposal and she asked that Marsha relay that to Yancy so it can be provided next meeting.

 
 

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